Accounting Department

Location:
Located on the third floor of the
County Administration Building
2401 SE Monterey Road
Stuart, Florida

Phone: 772-288-5529

The Accounting Department is responsible for the accounting functions of the Board of County Commissioners, the Clerk of the Circuit Court, and the Supervisor of Elections.  These functions include: accounts receivable, accounts payable, payroll, debt service management, cash and investment management, fixed assets, and financial reporting.

Check Register Reports

Accounts Receivable                         

Phone: 772-288-5944

Receipting, reconciling, and coordinating of all county deposits and receipts. Notify departments of and recording NSF checks.  The following link will take you to the Worthless Check Statute. F.S. Ch. 68 Section 065

Accounts Payable

Pre-audit, properly record and disburse all county funds to ensure all expenditures are legal, budgeted, and in compliance with county policies and procedures. At the end of the calendar year, 1099s are prepared and mailed to any individuals who have received payment for services or interest earnings released by the Accounting Department.

Phones:
772-288-5532
772-288-5988

Responsibilities include:

Pre-audit, properly record, disburse and report payroll for all Board of County Commissioner's employees, Clerk of Courts employees, and Supervisor of Elections employees. This consists of approximately 1,214 employees, averaging $2,836,447.13 bi-weekly, including taxes and employee deductions. Ensure compliance with all current tax and payroll regulations. Prepare and report all taxes and deductions to proper agencies.

Phone: 772-288-5529

Responsibilities include:

Payment of general long-term debt principal and interest and the payment of related Trustee and Paying Agent fees. Also responsible for maintaining accounting records, monitoring the County's tax-exempt bonded debt for compliance with Internal Revenue Service arbitrage regulations, and compliance with bond covenant requirements.

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Phone: 772-288-5529

Monitor daily cash balances to ensure sufficient balances for anticipated disbursements, and invest excess to optimize interest income. Promote and maintain a fiscally sound financial relationship with a local banking institution based on a competitive bid process.

Develop, maintain, and ensure compliance with the county’s investment policy. Manage an investment portfolio averaging $270 million. Prepare monthly and/or quarterly investment reports in accordance with County policy and Florida Statutes.

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Phone: 772-288-5527

Maintaining accounting records of fixed assets of the County, including the calculation of depreciation. Fixed assets include land, buildings, improvements other than buildings, equipment, capital lease assets, construction-in-process, and certain infrastructure assets.

Phone: 772-288-5529

Preparing the Martin County, Florida Comprehensive Annual Financial Report, the Annual Local Government Financial Report to the Auditor General, State and Federal Single Audits, and other financial reports. This section coordinates the Annual County Audit and other external audits. Also responsible for implementing statements issued by the Governmental Accounting Standards Board and ensuring compliance with generally accepted accounting principles for governmental entities, as well as monitoring the accounting of grants.

Request for financial information or copies of financial reports should be addressed to the Accounting Department, Martin County Clerk of the Circuit Court, 2401 SE Monterey Road, Stuart, Florida 34996.