|
|
|
Archives Division FAQ
|
|
Phone: 772-288-5552
Fax: 772-221-2340
Hours: 8:00a.m. - 5:00p.m. |
|
The Archives Department is located at the Courthouse Complex in
the Constitutional Building on the first floor with the Recording Department. The division manager
is Tammy Copus.
We are here to guide you through the Archives Department Search
System which includes access to the Official Records and other
Public Records.
|
What are Official Records / Public Records? |
The Clerk is the recorder of all instruments
required or authorized to be recorded in one general series
of "Official Records". Upon payment of the statutory
fees the Clerk records and indexes a variety of important
documents which in most cases are related to real estate.
Examples of such documents include deeds, mortgages, liens,
contracts, affidavits, subdivision plats, declarations of
condominium, bills of sale, judgments, certificates of military
discharge, and declarations of domicile.
Public Records means all documents, papers, letters, maps,
books, tapes, photographs, films, sound recordings, data
processing software, or other material, regardless of the
physical form, characteristics, or means of transmission,
made or received pursuant to law or ordinance or in connection
with the transaction of official business by any agency.
With these two definitions in mind what you need will be at the
Courthouse, but not always in Archives. You may need to go to the
appropriate Court Department.
Below we have some questions that may help you. |
Q |
How do I search Official Records before 1986? |
A |
You can come in person and we will show you how to search the
indexes. To order a name search by mail, you need to send
a check or money order payable to Clerk of Court and a
self addressed stamped envelope. We now accept credit
card payments using MasterCard, Visa or Discover. There
is a nonrefundable vendor fee of $2.50 per transaction to provide this service. This service
fee is charged by the financial service provider. The
Clerk's Office does not receive any part of this fee.
The fee for searching is $1.50 per year per name. We will
then print the index for the name and year(s) requested
and mail the results to you in your envelope. |
Q |
Can I get a copy of a deed and how much does it cost? |
A |
Anyone can obtain a copy of a document recorded in the Clerk's
Office. Plat maps are $5.00 per page. Recorded documents
are $1.00 per page and $2.00 for certification of the
document. (if mailed to us, remittance is required before
mailing back to you unless you have an escrow account)
You also need a self addressed stamped envelope.
Images of Official Records are available on our web
site starting with January 2, 1986. If you can view
it you may copy it at no charge. Here is a link to the
site clerk-web.martin.fl.us.
Copies you make from the web are not certified. If you
need certified copies contact us and we will explain the
procedure to you. There are some documents that you will
not get an image for even though they are in the time
frame mentioned above. For copies of any of those documents
you will also need to contact us. You can contact us at
772-288-5552. |
Q |
What is the selling price for a particular property transfer? |
A |
This information is an Official Record, you can come by and see
any conveyance on record or you may call with the Official Record
Series numbers and we will assist you. |
Q |
Is the title to this particular piece of property clear of any
liens? |
A |
The Archives Department does not perform this service. People
that provide research services would be an attorneys, a paralegal
and title companies. We are only able to show you what is recorded.
We are not able to give any legal advice. |
|
|
TOP OF PAGE |
|
